eRA Commons and ASAP.gov Resources

• eRA Commons Recipient Resources - Information on the steps recipients need to take in eRA Commons post-award, from reporting the progress of their grants all the way to closeout.
• eRA FAQs
• eRA Commons User Guide
• Revision Requests for DOC awards
• Accepting or Declining DOC awards
• eRA Commons Service Desk - Contact the eRA Service Desk through the online request form or, if you have a Commons account, login to eRA Commons to access the ticketing system to track your request. The Service Desk may also be reached at helpdesk@od.nih.gov or by phone at (866) 504-9552 or (301) 402-7469.
• ASAP.Gov Enrollment and Draw-Down of Funds - The Automated Standard Application for Payment (ASAP) system is the preferred method for grantees with U.S. Bank accounts to draw down funds.

Grants Management Resources and Information for Grantees

• Grants Management Websites - Overview of the various websites involved in the Department of Commerce's federal award process.
• Best Practices for Subaward Management - Understand the federal requirements for financial and subaward management, and implement the related best practices.
• Submitting a Federal Financial Report (SF-425) (Note: the form is embedded in eRA. You will not fill it out separately and upload it as you would the progress report.)

  Line item instructions for filling out the SF-425 can be found starting on page 3 of the form. Please note the following items to ensure the successful submission of your SF-425:

  • Section 11. Indirect expense: This is a required section for the Department of Commerce and must be filled out.
  • Section 13. Certification: Make sure section 13.a. Name and Title of Authorized Certifying official and section 13.b. Signature of Authorized Certifying Official match.
• Submitting a Progress Report - Required semi-annually by April 30 and October 30 unless specific award conditions indicate a different schedule.
• Closing out an Award - The final steps after the work is complete and the period of performance has ended.

eRA Resources on Account Management

• eRA Commons Roles and Privileges Matrix - 5-page PDF provides a quick view of roles and capabilities.
• eRA account management creation guidance - From eRA Commons help page.
• eRA account management information sheet - 16-page PDD - instructions on how to create a PD/PI account are provided on page 10.
• Account management for administrative users - 17-page slide presentation from eRA.
• A complete description of all available eRA Commons roles, including roles not utilized by DOC - 12-page PDF.